The numbers are shocking - occupational therapy practices in the United States lose around $150k per clinic every year. The situation becomes more alarming when you consider that 70% of patients never complete their plans of care (POCs). The right EMR for occupational therapy has become a vital part of addressing these challenges.

EMR software for occupational therapy looks completely different as we approach 2025. The first generation of EMR systems left practitioners burned out without delivering what they promised. Modern occupational therapy EMR solutions help save precious time on paperwork and boost revenue potential. The threat landscape has changed, too - cybercrime costs reached a mind-boggling $8 trillion worldwide in 2023.

EMR occupational therapy systems are growing faster than ever. Market projections show an increase from $31.22 billion to $40.05 billion by 2028. Cloud-based occupational health EMR solutions have become popular because they cost less to install, need minimal maintenance, and offer better accessibility.

This guide examines the 7 best EMR systems for healthcare practices in 2025, helping you make an informed decision that can transform your practice efficiency and patient outcomes.

7 Best EMR Systems for Occupational Therapy Practices in 2025

1. SpryPT - Best Overall for Modern Practices‍

Starting Price: $150/month

SpryPT stands out as a cutting-edge EMR platform combining AI-powered documentation with comprehensive practice management tools.

Want to see how SpryPT can streamline your OT practice? Book a free demo here and experience it firsthand.

Key Features:

• AI Scribe: Converts medical dictation to SOAP notes in minutes, reducing documentation time by 70%
• Digital Intake: Paperless, customizable forms for faster check-ins
• Real-time Insurance Verification: Instant eligibility checks for all payers
• Fax AI: Automatically processes and files referrals and care plans
• Mobile App: Complete documentation capabilities on the go

Pros:

• Outstanding customer support and 4.8/5 user rating
• Simple interface - new staff trained in 10 minutes
• 99.9% system uptime reliability
• 95% clean claim rate with integrated billing
• AI features reduce administrative work by 60%

Cons:

• Higher initial investment at $150/month
• Complex setup due to extensive customization options
• AI documentation features are still being refined

Best For: Solo practitioners, multi-disciplinary settings, practices struggling with documentation efficiency

2. Prompt EMR - Best for Rehabilitation Practices

Starting Price: $100-200/month per therapist

Prompt EMR specializes in rehabilitation-focused workflows with advanced AI automation capabilities.

Key Features:

• AI-powered SOAP note generation from patient intake
• Dashboard analytics with revenue forecasting
• Automated appointment reminders and scheduling
• Advanced claims engine preventing denials
• Integrated telehealth platform

Pros:

• 50% reduction in documentation time
• 88% user satisfaction rate
• Average $32,000 annual revenue increase per provider
• 20% improvement in treatment plan adherence

Cons:

• Button-clicking interface can feel clunky
• Complex customization requirements
• Performance issues after software updates

Best For: Physical therapy, occupational therapy, and speech therapy practices seeking efficiency gains

3. TheraPlatform - Best for Telehealth Integration

Starting Price: $39/month

Founded by a therapist in 2017, TheraPlatform offers comprehensive therapy-specific features with exceptional telehealth capabilities.

Key Features:

• Interactive whiteboard and screen sharing tools
• AI-powered intake with OCR technology
• Speech-to-text documentation capabilities
• Customizable templates and forms
• HIPAA-compliant video conferencing

Pros:

• User-friendly interface for all staff levels
• Strong patient engagement tools
• Unlimited clients on all plans
• 30-day free trial without a credit card

Cons:

• Higher pricing tiers may not suit smaller practices
• Learning curve for a feature-rich system
• Some features may be unnecessary for basic practices

Best For: Pediatric and adult therapy practices, telehealth-focused clinics, multi-disciplinary settings

4. ModMed Orthopedics - Best for Specialty Practices

Starting Price: $650/month per provider

ModMed EMA is specifically designed for orthopedic practices, built by orthopedic surgeons who understand specialty workflows.

Key Features:

• 80+ orthopedic-specific templates
• Advanced PACS integration with DICOM viewing
• Touch-optimized tablet interface
• AI-powered documentation assistance
• Comprehensive analytics and MIPS reporting

Pros:

• 4.7/5 star rating from verified users
• 93% client satisfaction rate
• Serves over 15,000 physicians nationwide
• ROI typically achieved within 6-12 months

Cons:

• Premium pricing starting at $650/month
• Complex system requiring extensive training
• Limited customization compared to generic systems
• Vendor lock-in considerations

Best For: Medium to large orthopedic practices, facilities requiring enterprise-level integration

5. Fusion Web Clinic - Best for Pediatric Practices

Starting Price: $119/month

Now part of the Ensora Rehab Therapy Suite, Fusion Web Clinic specializes in pediatric therapy with over 80 pediatric-focused templates.

Key Features:

• 80+ pediatric therapy templates
• Drag-and-drop scheduling with color-coding
• Automated claims creation with error checking
• Home education programs for caregivers
• Secure HIPAA-compliant messaging

Pros:

• Specialized pediatric features
• Outstanding customer support ratings
• Cloud-based accessibility
• Detailed reporting and analytics

Cons:

• Limited features for adult therapy
• Complex setup process
• Potential uncertainty due to the Therapy Brands acquisition

Best For: Pediatric occupational therapy practices, multi-provider pediatric clinics

6. SimplePractice - Best for Solo Practitioners

Starting Price: $49/month

Trusted by over 225,000 practitioners nationwide, SimplePractice offers a clean, integrated approach to practice management.

Key Features:

• Customizable intake forms and templates
• Built-in telehealth with screen sharing and digital whiteboard
• Mobile app for home and community visits
• Wiley Treatment Planners® integration
• Group appointments up to 15 clients

Pros:

• Clean, intuitive interface
• Highly rated customer support
• Comprehensive mobile app
• 30-day free trial available

Cons:

• Limited customization options
• Additional costs for standard features
• Some users find too many unnecessary features

Best For: Solo practitioners, mobile therapists, small to medium practices

7. MyClientsPlus - Best Budget Option

Starting Price: $29/month per provider

Part of Ensora Health, MyClientsPlus offers nearly 200 EMR templates designed by healthcare professionals for clinical use.

Key Features:

• 200+ electronic medical record templates
• Client portal with online scheduling
• Electronic billing system
• HIPAA-compliant telehealth via Jituzu
• Multi-location support

Pros:

• Most affordable option at $29/month
• Exceptional customer support
• Simple, user-friendly interface
• 25% discount for annual payments

Cons:

• Limited integration with other EHR systems
• Complex note-taking interface
• No built-in electronic prescribing

Best For: Solo practitioners, small group practices, budget-conscious clinics

Quick Comparison Table

How to Choose the Right EMR System

Consider Your Practice Size

• Solo/Small (1-3 providers): SimplePractice, MyClientsPlus, TheraPlatform
• Medium (4-10 providers): SpryPT, Prompt EMR, Fusion Web Clinic
• Large (11+ providers): ModMed, SpryPT Enterprise

Evaluate Your Specialty Needs

• General Practice: SimplePractice, MyClientsPlus
• Rehabilitation: Prompt EMR, SpryPT, TheraPlatform
• Orthopedics: ModMed, SpryPT
• Pediatrics: Fusion Web Clinic, TheraPlatform

Budget Considerations

• Under $50/month: MyClientsPlus, TheraPlatform, SimplePractice
• $50-200/month: SpryPT, Prompt EMR, Fusion Web Clinic
• $200+/month: ModMed (specialty practices with higher ROI potential)

Conclusion

The right EMR system can transform your practice efficiency, patient outcomes, and revenue potential. For most modern practices, SpryPT offers the best balance of AI-powered features and comprehensive functionality, despite the higher initial cost.

Budget-conscious practices should consider MyClientsPlus or TheraPlatform for solid features at affordable prices. Specialty practices benefit most from ModMed's orthopedic focus or Fusion Web Clinic's pediatric expertise.

Rehabilitation practices will find Prompt EMR delivers the best combination of therapy-specific features and revenue optimization tools.

Before making your final decision, take advantage of free trials offered by most providers. Test the systems with your actual workflows to ensure the best fit for your practice's unique needs.

Frequently Asked Questions

What's the average cost of an EMR system in 2025?

EMR systems range from $29 to $ 650 per provider per month. Most practices pay between $50-$250 per month, depending on features and practice size. Consider the total cost of ownership, including setup, training, and ongoing support.

How long does EMR implementation typically take?

Implementation varies by system complexity: 2-4 weeks for simple systems like MyClientsPlus, 3-6 months for comprehensive platforms like ModMed. Proper planning and staff training are crucial for successful adoption.

Can EMR systems integrate with existing practice software?

Most modern EMR systems offer integration capabilities with billing software, accounting systems, and imaging equipment. Check specific integration requirements with vendors before committing.

What's the difference between EMR and EHR systems?

EMRs (Electronic Medical Records) focus on individual practice workflows, while EHRs (Electronic Health Records) emphasize data sharing between healthcare providers. Most systems today combine both capabilities.

Do I need separate billing software with an EMR?

Many EMR systems include integrated billing capabilities. SpryPT, Prompt EMR, and ModMed offer comprehensive billing features, while others may require third-party billing software or services.

How important is mobile access for EMR systems?

Mobile access is crucial for modern practices. Look for systems with dedicated mobile apps (like SpryPT and SimplePractice) that allow full documentation capabilities for home visits and remote work.