#1 EHR for PT/OT Rehab
Fill Open Slots Before They Become Lost Revenue
SPRY Smart Waitlist matches cancellations and reschedules with eligible waitlisted patients, then uses clinic-defined rules to help your team send the right invite at the right time.
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Trusted by 1000+ Rehab Therapy Clinics
Rehab Schedules Change Fast. Most Waitlists Don’t Keep Up
Open slots affect more than the calendar
A cancellation is not just an empty appointment. It can mean unused provider time, delayed care for a patient waiting to get in, and lost revenue for a visit the clinic could have recovered.
The right replacement is rarely obvious
Rehab teams cannot fill openings with the first available patient. Appointment type, provider continuity, eval capacity, location, visit cadence, time preferences, and plan-of-care needs all matter.
Static waitlists miss the
moment
Most waitlists store who is waiting, but they do not actively match patients to openings as schedules change. The work of deciding who fits, who to contact, and how quickly to act still falls on the team.
How SPRY Matches Open Slots With the Right Patients
SPRY Smart Waitlist works inside the scheduling workflow. When a slot opens, it helps identify eligible waitlisted patients, apply clinic rules, and send invites based on how soon the appointment is.
Real Results From Smarter Schedule Recovery
SPRY helps rehab teams recover cancellations faster by matching open slots with the right patients, visit types, providers, locations, and timing rules.
“The patient has full autonomy on picking which one of the slots works best for them.”
BJ Pataria, Founder, Motion PT
From Manual Waitlists to Smart Slot Filling
Everything Needed to Fill
Open Slots Faster, Built In
Automated or Manual Mode
Choose whether SPRY should run waitlist outreach automatically or let staff review matches before invites go out.
Smart Matching Rules
Match patients by provider, appointment type, location, timing, visit type, and clinic scheduling preferences.
Ranked Patient Matching
SPRY can rank eligible waitlisted patients so the right matches are contacted first.
Staggered Invites
For openings further out, send invites one at a time to reduce conflicts and avoid multiple patients claiming the same appointment.
Broadcast Invites
For urgent openings, reach matching patients faster to improve the chance of filling the slot before it is lost.
Configurable Timing Rules
Set when the waitlist should run, how long invites stay open, and how much notice patients need before the appointment begins.
Turn Open Slots Into Booked Visits Faster
10 cancellations/week → 7 appointments recovered
=
7 previously lost openings turned into booked visits
7 appointments/week × 4 weeks
=
28 additional appointments booked every month
Hear How Therapists Stay Present, Finish Notes Faster, and Document With Confidence
Explore Related Features
AI Scheduling
Use connected scheduling intelligence to help patients get booked faster and reduce front desk workload.
● NEW
Patient Communication
Keep patients informed with reminders, confirmations, and communication workflows connected to the schedule.
Patient Portal
Give patients a way to manage appointments, waitlist requests, intake, and access workflows digitally.
Business Intelligence
Track utilization, completed visits, cancellations, and scheduling performance across locations.
Eligibility Verification
Confirm coverage before appointments are finalized.
Got questions? We’ve got answers.
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