SPRY is one platform for occupational therapy practices at every stage — from a single independent OT clinic to multi-location groups that need centralized unit-based billing and prior-authorization tracking across every site — not just shared scheduling. Groups evaluating a switch are usually already feeling three specific failures: CPT time-based units (97110, 97112, 97530, 97535) calculated inconsistently between clinics, prior authorizations lapsing or getting missed at satellite offices nobody is watching closely, and clinical directors losing visibility into which sites are actually hitting productivity and collection targets. SPRY standardizes OT evaluation and documentation templates (97165–97167) across every therapist, tracks authorization status and the OT-specific KX threshold per location in real time, and rolls billing and productivity into one group-wide dashboard — at $79 per provider per month, with a migration built to protect authorization continuity during the switch.

Why Multi-Location OT Groups Are Switching to SPRY

Groups running OT across more than one site typically reach out after a specific failure: a denial spike traced back to one office's unit-calculation habits, an authorization lapse that went unnoticed until sessions were billed against an expired approval, or a KX threshold surprise in a multidisciplinary group where no one was tracking the OT-specific cap correctly. SPRY's multi-location clients see the same pattern of results regardless of discipline mix — Motion PT, a multi-location physical therapy group across California, cut prior authorization turnaround from 30 minutes to seconds after moving to SPRY. As CEO BJ Pataria put it: "SPRY transformed the way we operate." (Motion PT is a multi-location physical therapy group, not OT-specific — the closest verified multi-location analog SPRY currently has; the authorization-tracking problem it solved applies directly to multi-site OT groups.) For the full vendor-by-vendor breakdown across all practice sizes, see our Best Occupational Therapy Software comparison — this page is specifically for groups evaluating a multi-location switch.

SPRY vs. Other Platforms for Multi-Location OT Groups

Disclaimer: Figures below are self-reported (SPRY) or vendor-stated as of 2026, consistent with SPRY's published OT software comparison. Verify current figures with each vendor.

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How SPRY Manages Unit-Based Billing and Prior Authorization Across Locations

The most common multi-location OT billing failure is inconsistent unit calculation on timed codes. 97110, 97112, 97530, and 97535 are all billed in 15-minute units under the 8-Minute Rule, and every claim needs the GO modifier attached to identify it as outpatient OT. Miss the modifier or miscalculate units at one office because staff turnover left a gap in training, and that location's denial rate climbs while the rest of the group looks healthy — masking the problem in a blended group-wide report. Authorization tracking compounds this: a location without real-time visibility into which patients' authorizations are expiring will keep billing sessions that are no longer covered, creating a denial spike that's expensive to unwind after the fact. SPRY makes authorization status visible per location, per payer, alongside unit and modifier compliance — in one dashboard, not five separate spreadsheets.

How SPRY Tracks the OT-Specific KX Threshold in Multidisciplinary Groups

CMS sets the CY2026 KX modifier threshold at $2,480 for occupational therapy — tracked separately, per beneficiary, from the combined PT/SLP threshold (also $2,480, but as one shared cap across those two disciplines). In a multidisciplinary group where the same patient sees both a PT and an OT, it's easy for one location's billing team to track the wrong threshold or assume the two disciplines share one cap when they don't. SPRY tracks OT and PT/SLP thresholds as genuinely separate running totals per patient, visible to whichever location is currently treating them.

How SPRY Standardizes OT Evaluations and Documentation Across Sites

OT evaluation codes (97165 low complexity, 97166 moderate, 97167 high complexity) are billed based on the number of performance deficits identified and documented — and if evaluation documentation quality varies by therapist and by site, a group risks both under-billing (using a lower-complexity code than the visit supports) and audit exposure (billing high-complexity without documentation to match). SPRY enforces one evaluation and re-evaluation template at every location, with required fields that support whichever complexity level gets billed.

Scheduling Across Disciplines and Multiple OT Sites

Scheduling breaks in a specific way once an OT group passes two locations, especially in multidisciplinary practices: a family whose child sees both an OT and an SLP needs coordinated scheduling across two providers who may work at different sites within the group, and front-desk staff without group-wide visibility can't route them efficiently. SPRY gives staff visibility across sites (with permission controls), and lets owners see utilization by location and by provider in one view — so a newer location's excess capacity, or a senior therapist's underbooking, doesn't stay invisible for months.

What Switching to SPRY Costs

SPRY prices at $79 per provider per month. For context: Fusion and WebPT run in the $99+/month-plus-add-ons range with custom or multi-week setup, Raintree is enterprise/custom-quoted for hospital-affiliated networks, and single-practice tools like SimplePractice and TheraPlatform run $29–39/month but aren't built for multi-location operations at all. Pricing scales per provider, not per location — ask for a quote at your group's actual provider count per site.

What Migrating to SPRY Actually Looks Like

The concern groups raise most before switching isn't downtime — it's losing authorization continuity mid-switch. A group with active authorizations across dozens of patients at multiple sites needs a migration plan that preserves authorization status and expiration dates exactly, with a phased rollout (one or two pilot locations first) rather than switching every site simultaneously. Groups above 8–10 locations, or those consolidating after an acquisition, get a longer, staged timeline specifically to protect authorization data during the transition.

Is SPRY Right for Your Multi-Location OT Group?

SPRY fits multi-location OT groups dealing with inconsistent unit-based billing across sites, authorization tracking that's invisible group-wide, KX threshold confusion in multidisciplinary teams, or evaluation documentation that drifts by therapist. If your group is still tracking these across a spreadsheet per location, that's the sign it's time to talk to us.

Frequently Asked Questions

How long does implementation take for a multi-location OT group?

SPRY runs a phased, pilot-location-first rollout that explicitly preserves authorization continuity, rather than switching every location simultaneously — timelines extend for groups above 8–10 locations or those consolidating after an acquisition. Book a demo for a timeline specific to your group.

Does OT have its own Medicare therapy threshold?

Yes. CMS sets the CY2026 KX modifier threshold at $2,480 for OT, tracked separately per beneficiary from the combined PT/SLP threshold — SPRY tracks both correctly, especially for patients seeing both an OT and a PT.

What modifier is required on OT claims?

The GO modifier identifies a service as delivered under an outpatient occupational therapy plan of care, required on Medicare OT claims — SPRY applies it automatically.

What does SPRY cost for a multi-location OT group?

$79 per provider per month, scaled per provider rather than per location — ask for a quote based on your group's actual provider count per site.

Sources & References

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